Question 1

Why does a structured RFP matter?

Accepted Answer

Because vendors price what you describe. If two vendors are working from different assumptions about user count, entity structure or migration depth, their quotations are not comparable and you will end up deciding on rapport. Fixing the assumptions yourself removes that problem.

Question 2

What is the most important section?

Accepted Answer

Functional requirements, and specifically the approval matrix. Describing your real approval hierarchy — document type, value threshold, approver role, escalation — is the single most useful thing you can hand a vendor, because it is where products differ most and where implementations most often disappoint.

Question 3

Should I publish my evaluation criteria?

Accepted Answer

Yes. Publishing your criteria and weighting improves the quality of responses, because vendors can address what you actually care about. It also makes your own decision defensible afterwards, when someone asks in year two why this system was chosen.

ERP RFP Generator

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